Shift Administration Assistant Rockstar – 4×4 Roster (Ruakura Hamilton)

Position: Full-time

Do you crave a fast-paced environment where your accuracy is a superpower?

Join our multi-shift distribution centre as a Facilitator Administration Assistant and become the mastermind behind the scenes!

Hours are: Monday to Friday 9am-5pm

Day-to-day responsibilities of the role:

  • Be the guardian of inventory, ensuring every document and delivery is on point. ‍
  • Track incoming trucks and containers, maintaining a smooth flow and notifying operations of any delays.
  • Master the art of communication, keeping customers, operations, and the entire team in sync. ️
  • Handle customer inquiries with a smile, ensuring their satisfaction shines! Be the bridge between customers and the warehouse team.
  • Conquer data entry and reporting, keeping the warehouse running smoothly.
  • Analyse data anomalies – your detective skills will uncover any issues! Generate reports to identify trends and optimize warehouse efficiency.
  • Ensure product safety and quality are never compromised throughout the process.
  • Conduct routine checks on product storage conditions and ensure adherence to Food Safety & Quality standards.
  • Work closely with the Inventory Controller to maintain proper storage locations and temperatures.

Become a scheduling whiz:

  • Assist the Order Management Planner and Transport Planner with scheduling deliveries and ensuring a smooth execution window.
  • Embrace teamwork: Participate in daily huddles, keeping everyone informed and collaborating to overcome any challenges.
  • Be a champion for safety: Promote a safe work environment by identifying potential hazards and reporting any safety concerns.

The successful candidate will demonstrate:

Support onboarding and offboarding processes:

  • Assist with tasks like managing email distribution lists, induction schedules, and IT service requests.
  • Participate in onboarding and offboarding activities for team members and new starters.
  • Other tasks may arise within the scope of the role and your skills.

Candidate skills and experience:

  • 2-3 years’ experience in administration (Team Assistant, Personal Assistant preferred).
  • Bonus: Recent Supply Chain graduate (ideal for future growth).
  • Stellar organisation & time management skills.
  • Microsoft Office Suite mastery (Word, Excel, Outlook a must). Teams, OneDrive, SharePoint a plus.
  • Excellent communication (written & verbal) and ability to work with others.
  • Discreet and maintains confidentiality.
  • You can juggle multiple tasks like a pro.
  • Excellent communication and attention to detail fuel your success.
  • A knack for problem-solving and a proactive mindset are your bonus points!
  • Familiarity with Warehouse Management Systems is a plus.

Your application will require providing the following:

  • Must be eligible to work in NZ
  • Live locally/nearby

Other Information:

  • Competitive salary in the range of $55,000 – $65,000.
  • Opportunity to gain experience in a variety of administrative functions.
  • Work in a supportive and collaborative team environment and grown with an internationally known organization.

Apply for the role:

If you are interested in this role, please APPLY NOW or send your CV to

We will only contact applicants that meet all the requirements we have mentioned in above advertisement.

Join our team and make a difference! We look forward to hearing from you!